District Four Arts Related Small Business
& Nonprofit Grant Relief Program
Sponsored by Supervisor Doug Chaffee
Small Business & Nonprofit Grant Relief Program
Sponsored by Supervisor
The District Four Arts Grant Relief Program will provide support to arts-related small businesses and nonprofit organizations, that suffered negative economic impacts due to COVID-19, by providing $5,000 (flat rate, single payment) awards to qualifying applicants. The program grants are provided by funding from the American Rescue Plan Act. Awards will be made on a first come, first served basis. Arts-related businesses include, but are not limited to, visual arts, music, dance, theater, and/or drama with an education component for those under the age of 18 (children’s theater group, dance instruction, music education/lessons, painting, puppetry, pottery, movie making, performing arts, storytelling, mosaic, silk screen, costuming).
Awardees will be reimbursed for eligible expenses incurred from March 3, 2021 – present (as long as other relief program funds were not received for the same expense).
MAIN ELIGIBILITY REQUIREMENTS:
An applicant may select one of two general categories to be considered for grant funds:
Category 1 – Decline in Revenue:
Economic impact due to COVID-19 public health emergency caused a 25% decline in revenues for the most recent quarter, when compared to a reference quarter that occurred prior to the COVID-19 public health emergency (e.g., 1Q 2020, 4Q 2019).
- Supporting Documentation: Applicants must submit documentation showing the 25% change in revenue based on the comparison of pre COVID-19 revenues, as noted above. Such documentation may include, but is not limited to, application materials for the Paycheck Protection Program run by the United States Small Business Administration or can include bank statements, tax returns, form 1099s, and profit/loss statements.
- Use of Funds: Applicant may only use grant funds as a response to the decline in revenues, for example by supporting payroll and benefits costs (not including owner’s or contractor’s salary or lost profits), costs to retain employees, business mortgage (not including owner’s home mortgage), business rent, or utilities costs, and other operating costs.
Category 2 – COVID-19 Prevention:
Grant assistance due to a need to implement COVID-19 prevention or mitigation tactics to adopt safer opening procedures.
- Use of Funds: Applicant may only use grant funds for needed COVID-19 prevention or mitigation tactics, such as physical plant changes to enable social distancing, enhanced cleaning efforts, barriers or partitions, or COVID-19 vaccination, testing, or contact tracing programs.
All arts-related businesses or nonprofits must meet the following eligibility requirements:
- Arts-related businesses and nonprofits must have no more than 20 employees (FTE).
- Must be a for-profit business or nonprofit organization 501 (c)(3), 501 (c)(6), or 501 (c)(19). For example: visual arts, music, dance, theater, and/or drama with an education component for those under the age of 18 (children’s theater group, dance instruction, music education/lessons, painting, puppetry, pottery, movie making, performing arts, storytelling, mosaic, silk screen, costuming.)
- Applicant must have been in operation on February 15, 2020, has not permanently closed.
- Home based businesses are eligible (home mortgage or rent are not permissible expenses).
- Independent contractors and sole proprietors are eligible, but funds cannot be used for salary of the owner, lost profits or lost income.
- Main place of business must be in Orange County, located within the District 4 geographical boundaries. Confirm Address
- Applicant must have and provide a DUNS number at time of application. Learn More
- Applicant must be willing to attest to a statement verifying that the award was used as a response to a negative economic impact of the COVID-19 public health emergency and applicants will be required to return any funds determined to be spent on ineligible expenses by COUNTY.
- Applicant must be willing to attest under penalty of perjury to a statement verifying they are and have been in compliance with all local, state and federal COVID-19 guidelines and orders.
- Funds cannot be used for tax revenue replacement, loan payments or overtime.
- Businesses or nonprofit organizations must be eligible to receive federal funding.
* Businesses engaging in the sale of CBD, Marijuana, gambling, and adult entertainment strip clubs are not eligible.
USE OF FUNDING/PROOF OF EXPENSES:
Awards are based on eligible reimbursable expenses. Businesses and nonprofits must be able to show proof of how funds were spent to qualify. The applicant must show proof of purchases through an invoice with proof of payment such as a bank statement or cancelled check (front/back) and will highlight and upload the documents as part of the application process.
*Eligible expenses and receipts must be equal to or greater than $5,000 to qualify for this $5,000 award.
Accepted receipts include, but are not limited to:
- General ledger/expense transaction report
- Payroll register or labor distribution report
- Payroll allocation plan
- Personnel Documentation
- Benefit plan and calculation of benefit
- Employer-employee contract for non-customary benefits
- Purchase orders, invoices, and receipts (with highlighted expenses)
- Cashed checks (front and back)
- Check register
- Consultant/sub-contractor invoices (with description of services)
- Bank statements
- Paper receipts from a big box store (with highlighted expenses)
Applications will not be considered complete without the following documents and proof of eligible expenses totaling at least $5,000. Please have the following documents ready to upload to the application:
- Signed W-9 (https://www.irs.gov/pub/irs-pdf/fw9.pdf)
- ACH-Bank Routing Information (Bank name, address, account number and routing number – to be uploaded through our secure site)
- DUNS Number (Your unique nine-digit identifier for businesses & nonprofits) (https://www.dnb.com/duns-number.html)
- All invoices with receipts of eligible expense(s), highlighted and uploaded, to validate $5,000 of expenses
- 501(c) determination letter needed for all applying nonprofit organizations
- Applicants applying under Category 1 – Decline in Revenue must submit documentation showing a 25% decline in revenues for the most recent quarter when compared with a reference quarter prior to the COVID-19 public health emergency
FREQUENTLY ASKED QUESTIONS:
I have a home-based business. Am I eligible to apply?
Home-based businesses are eligible, but home mortgage payments and/or owner’s salary are not permissible expenses.
I am a sole proprietor/independent contractor. Am I eligible?
You are eligible to apply but funds may not be used to pay yourself (lost revenue/lost profit) or to pay taxes.
I previously received other grant funding/PPP funds. Am I eligible?
Having received other types of grant or loan funding previously does not disqualify you from this fund. As long as you meet the eligibility requirements listed on the website, and as long as you do not use the funds (if awarded) to cover expenses already covered by another grant or loan program, you may apply.
What is a 501(c) letter and how do I know if I need one?
A 501(c) letter is a letter from the IRS for nonprofit organizations, designating their tax-exempt status. This does not apply to businesses, only nonprofits.
What is a DUNS number, and how do I look mine up or obtain one?
DUNS is a unique 9-digit identified issued and maintained by Dun and Bradstreet that verified the existence of a business entity. The D-U-N-S number is needed to coordinate with the System for Award Management (SAM) that combines Federal procurement systems and the Catalog of Federal Domestic Assistance into one new system.
To look up or obtain your DUNS number, you should visit the Dun & Bradstreet website at https://fedgov.dnb.com/webform/ or call 1-866-705-5711.
How will I know if my application was received?
Upon submission, you will see a confirmation message confirming that your application was successfully submitted. You will also receive email confirmation approximately 24-48 hours after submission at the email address listed in your application. Please be sure to double-check your email address before submitting to ensure that you receive further communications.
Please note, depending, on the initial volume of applicants, the system might temporarily show your application as “sending.” Please be patient – our system will accept your submission in the order received.
When will I hear about the award decisions?
We will review applications in the order in which they were submitted. Award notifications will BEGIN Thursday, June 3rd and will continue until the fund is expended. You will receive an email notifying you of your status as soon as possible.
What if my application is incomplete?
Applications will be reviewed and grants will be awarded on a first-come, first-served basis. If your application is missing any required information or does not include $5,000 worth of eligible expenses, it will be considered incomplete and will not be reviewed until all requirements have been met.