District Five Arts Related Small Business
& Nonprofit Grant Relief Program
Sponsored by Supervisor Lisa Bartlett

District Five
Arts Related
Small Business & Nonprofit Grant Relief Program
Sponsored by Supervisor
Lisa Bartlett

Application Opens: Thursday, June 24th at 9:00AM

GENERAL INFORMATION:

To view the current flyer, download HERE.

The Fifth District Arts Related Small Business & Nonprofit Grant Relief Program will provide support to qualifying arts-related small businesses and nonprofits impacted by COVID-19. Grant awards range from $5,000 to $20,000 for nonprofits determined by organization revenue and from $5,000 to $12,000 for small businesses determined by the number of full-time equivalent employees (FTE).

Awardees will be reimbursed for eligible expense incurred from January 1, 2021 – present (as long as other relief program funds were not received for the same expense). Awards will be made on a first come, first served basis.

Below are details on eligibility requirements, proof of expenses and formula used for calculating awards. This application process will be in TWO stages:

  1. The portal will open at 9:00am on June 24th for applicants to submit a preliminary application. All applications are time-stamped as they are received.  Please note, depending, on the initial volume of applicants, the system might temporarily show your application as “sending.” Please be patient – our system will accept your submission in the order received. While submitting, please do not refresh the page until you see the confirmation message. This will cause your application to be canceled and you will have to start the application over.
  2. Within three business days, applicants will receive an email notification of whether or not their application passed the initial qualification screening. Please check your email in-boxes carefully. AFTER CHECKING YOUR JUNK & SPAM FOLDERS, if you do not receive a notification from Charitable Ventures after 3 business days, please contract Charitable Ventures at relief5@charitableventuresoc.org.
  3. If the application is approved in the initial screening, applicants will receive a link and password BY EMAIL, which will enable them to upload all required documentation to confirm eligibility. Applicants will have 48 hours to submit the completed documents in the application for the final award decision.

If all of the application requirements are met and verified, awards will be granted, based on the tiered model below, subject to availability of funds.

Please be prepared in advance with your information and documents. We anticipate a high volume of applications and Grant Program is First Come, First Served.

INCOMPLETE OR INACCURATE APPLICATIONS WILL BE DISQUALIFIED. PLEASE READ THE REQUIREMENTS BELOW CAREFULLY AND BE PREPARED TO UPLOAD ALL NEEDED DOCUMENTS TO CONFIRM THAT THEY ARE SIGNED, HIGHLIGHTED, AND COMPLETE, AS NOTED BELOW.

MAIN ELIGIBILITY REQUIREMENTS:

An applicant may select one of two general categories to be considered for grant funds:

Category 1 – Decline in Revenue:

Economic impact due to the COVID-19 public health emergency caused a 25% decline in revenues for the most recent quarter, when compared to a reference quarter that occurred prior to the COVID-19 public health emergency (e.g., 1Q 2020, 4Q 2019).

  1. Supporting Documentation: Applicants must submit documentation showing the 25% change in revenue based on the comparison of pre COVID-19 revenues, as noted above. Such documentation may include, but is not limited to, application materials for the Paycheck Protection Program administered by the United States Small Business Administration or applicants can include bank statements, tax returns, form 1099s, and profit/loss statements.
  2. Use of Funds: Applicant may only use grant funds as a response to the decline in revenues, for example by supporting payroll and benefits costs (not including owner’s or contractor’s salary or lost profits), costs to retain employees, business mortgage (not including home based business owner’s home mortgage), business rent, or utilities costs, and other operating cost.

Category 2 – COVID-19 Prevention:

Grant assistance due to a need to implement COVID-19 prevention or mitigation tactics to adopt safer opening procedures.

  1. Use of Funds: Applicant may only use grant funds for needed COVID-19 prevention or mitigation tactics, such as physical changes to enable social distancing, enhanced cleaning efforts, barriers or partitions, or COVID-19 vaccination, testing, or contact tracing programs.

All arts-related business or nonprofits must meet the following eligibility requirements:

  • Arts-related businesses and nonprofits must have no more than 25 employees (FTE).
  • Must be a for-profit business* or nonprofit organization* 501 (c)(3), 501 (c)(6), or 501 (c)(19).
  • Business or nonprofit must have been in operation on/before February 15, 2020 and has not permanently closed.
  • Home based businesses are eligible (home mortgage or rent are not permissible expenses).
  • Independent contractors and sole proprietors are eligible, but funds cannot be used for salary of the owner, lost profits or lost income.
  • Main place of business must be in Orange County, located within the Fifth Supervisorial District geographical boundaries. (Confirm Address).
  • Applicant must have and provide a DUNS number at time of application. DUNS
  • Applicant must be willing to attest to a statement verifying that the award was used as a response to a negative economic impact of the COVID-19 public health emergency and applicants will be required to return any funds determined to be spent on ineligible expenses by COUNTY. In addition, the applicant must be willing to attest under penalty of perjury to a statement verifying they are and have been in compliance with all local, state and federal COVID-19 guidelines and orders.
  • Businesses or nonprofit organizations must be eligible to receive federal funding.

*Businesses engaging in the sale of CBD, Marijuana, gambling, and adult entertainment strip clubs are not eligible.

USE OF FUNDING/PROOF OF EXPENSES:

Awards are based on eligible reimbursable expenses, and will be allocated on a tiered model.

ARTS-RELATED NONPROFIT ORGANIZATIONS must show proof of pre COVID-19 revenue by providing your 2019 Federal Tax Return. Funding will be awarded based on the following criteria:

Organization Size Annual Revenue D5 Grant Award Amount*
Extra Large $5 Million $20,000
Large $1 Million-$4,999,999 $16,000
Medium $200,000-$999,999 $12,000
Small $50,000 – $199,999 $10,000
Very Small Under $50,000 $5,000

*The applicant must submit eligible receipts equal to or exceeding your allocated award amount. Receipt details below.

ARTS-RELATED SMALL BUSINESSES must show proof of pre COVID-19 employee size by providing 2019 payroll registers. Funding will be awarded based on the following criteria:

Business Size Number of FTE Employees D5 Grant Award Amount*
Mid-sized 26+ Not Eligible
Small 16-25 $12,000
Very Small 2-15 $10,000
Sole Proprietors 1 $5,000

*The applicant must submit eligible receipts equal to or exceeding your allocated award amount. Receipt details below.

Businesses and nonprofits must be able to show proof of how funds were spent to qualify. The applicant must show proof of purchases through an invoice with proof of payment such as a bank statement or cancelled check (front/back) and must highlight and upload the documents as part of the application process.

Awards cannot be used for tax revenue replacement, loan payments or overtime.

Accepted receipts include, but are not limited to:

  • General ledger/expense transaction report
  • Payroll register or labor distribution report
  • Payroll allocation plan
  • Personnel documentation
  • Benefit plan and calculation of benefit
  • Employer-employee contract for non-customary benefits
  • Purchase orders, invoices, and receipts (with highlighted expenses)
  • Cashed checks (front and back)
  • Check register
  • Consultant/sub-contractor invoices (with description of services)
  • Bank statements
  • Paper receipts from a big box store (with highlighted expenses)

NOTE: Computer generated receipts are not acceptable (ie. a QuickBooks receipt or invoice, Word documents)

*For additional information about expenses and receipts, please click here.

DOCUMENTATION REQUIRED:

Applications will not be considered complete without the following documents and proof of eligible expenses totaling the calculated award.  Please have the following documents ready to upload to the application:

  • Signed W-9 (https://www.irs.gov/pub/irs-pdf/fw9.pdf)
  • ACH-Bank Routing Information (Bank name, address, account number and routing number – to be uploaded through our secure site)
  • DUNS Number (Your unique nine-digit identifier for businesses & nonprofits) (https://www.dnb.com/duns-number.html)
  • All invoices with receipts of eligible expense(s), highlighted and uploaded, to validate your tiered level of expenses
  • 501(c) determination letter needed for all applying nonprofit organizations
  • Applicants applying under Category 1 – Decline in Revenue must submit documentation showing a 25% decline in revenues for the most recent quarter when compared with a reference quarter prior to the COVID-19 public health emergency
  • Nonprofit applicants must submit their 2019 Federal Tax Return to show proof of annual revenue
  • Small business applicants must submit their 2019 Payroll Register to show proof of employee size

FREQUENTLY ASKED QUESTIONS:

I have a home-based business. Am I eligible to apply?

Home-based businesses are eligible, but home mortgage payments and/or owner’s salary are not permissible expenses.

I am a sole proprietor/independent contractor. Am I eligible?

You are eligible to apply but funds may not be used to pay yourself (lost revenue/lost profit) or to pay taxes. Funds cannot be used for tax revenue replacement, loan payments or overtime.

I previously received other grant funding/PPP funds. Am I eligible?

Having received other types of grant or loan funding previously does not disqualify you from this fund. As long as you meet the eligibility requirements listed on the website, and as long as you do not use the funds (if awarded) to cover expenses already covered by another grant or loan program, you may apply.

What is a 501(c) letter and how do I know if I need one?

A 501(c) letter is a letter from the IRS for nonprofit organizations, designating their tax-exempt status. This does not apply to businesses, only nonprofits.

What is a DUNS number, and how do I look mine up or obtain one?

DUNS is a unique 9-digit identified issued and maintained by Dun and Bradstreet that verified the existence of a business entity. The D-U-N-S number is needed to coordinate with the System for Award Management (SAM) that combines Federal procurement systems and the Catalog of Federal Domestic Assistance into one new system.

To look up or obtain your DUNS number, you should visit the Dun & Bradstreet website at https://fedgov.dnb.com/webform/ or call 1-866-705-5711.

How will I know if my application was received?

Upon submission, you will immediately see a confirmation message showing that your application was successfully submitted.

Please note, depending, on the initial volume of applicants, the system might temporarily show your application as “sending.” Please be patient – our system will accept your submission in the order received.

When will I hear about the award decisions?

We will review applications in the order in which they were submitted. Award notifications will begin Friday, July 2nd and will continue until the fund is expended.

What if my application is incomplete?

Applications will be reviewed, and grants will be awarded on a first-come, first-served basis. INCOMPLETE OR INACCURATE APPLICATIONS WILL BE DISQUALIFIED. PLEASE READ THE REQUIREMENTS CAREFULLY AND BE PREPARED TO UPLOAD ALL NEEDED DOCUMENTS TO CONFIRM THAT THEY ARE SIGNED, HIGHLIGHTED, AND COMPLETE.

FOR MORE INFORMATION:

Contact Charitable Ventures by email at relief5@charitableventuresoc.org or by phone at (714) 597-6630 ext. 134. (Available 8am – 5pm, M-F – except holidays)

Application Opens: Thursday, June 24th at 9:00AM