County of Orange COVID-19 Child Care Relief Program

Applications for the County of Orange COVID-19 Child Care Relief Program are no longer being accepted. The deadline was November 13, 2020 at 5pm.

The County of Orange COVID-19 Child Care Relief Program will distribute $5 million in CARES Act funding to assist local child care businesses and nonprofits within the County of Orange that have been affected by COVID-19 and need assistance to survive and recover through this pandemic.

Grant funding will be allocated throughout the County of Orange to eligible applicants who meet the qualifications, provide the requested documentation within the open enrollment period, and agree to the terms of funding.

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MAIN ELIGIBILITY REQUIREMENTS:

  • Child Care Providers must have been affected by the COVID-19 public health emergency, including a reduction in revenue, layoffs, or voluntary and involuntary forced closures
  • Child Care Providers must comply with child-to-staff ratios mandated by the State of California
  • Child Care Providers must be located within the geographical boundaries of Orange County
  • Child Care Providers must possess a valid child care license issued by the State of California Community Care Licensing, or provide a Statement of Information for your business (eligibility, required documents, needed documentation, application) if a license-exempt provider
  • Child Care Providers must be open for business at the time of application or will open within 30 days of date of application

PROGRAMS NOT ELIGIBLE:

  • School district programs funded by the Department of Education (DOE)
  • Family, Friend and Neighbor license-exempt child care providers

FUNDING DISTRIBUTION:

$5 million is to be allocated to three different groups of child care providers, as noted below. Decisions are based on fund availability, on a first come, first served basis.

Licensed Family Child Care Homes

A total of $2 million will be allocated to licensed family child care homes.

  • Small Family Child Care Homes (maximum 8 children): $2500
  • Large Family Child Care Homes (maximum 14 children): $3500

Child Care Centers

A total of $2 million will be allocated to non-government contracted, licensed center-based programs and partially funded government contracted, licensed centers in an amount of $175 per child, not to exceed licensed capacity.

  • If a non-government contracted licensed center-based program has multiple licenses, the program will provide one application and upload each license.
  • Partially funded government contracted (CSPP, CCTR, Head Start), licensed centers: $175 per non-subsidized child, not to exceed license capacity

Group Care Providers

A total of $1 million will be allocated to non-government contracted, license-exempt group care providers serving school-age children up to 12 years of age in an amount of $100 per child capacity.

Child care providers may only qualify under one of the three categories listed above. A 1099 will be issued in January 2021 to all awardees, in the amount of their total award.

USE OF FUNDING:

  • Payroll expenses for staff
  • Purchase of supplies
  • Payment of mortgage and rent costs
  • Environmental improvements for learning spaces related to the COVID-19 public health emergency
  • Faith based child care programs are eligible but must use funding only on child care related expenses. Funds may not be used to pay for religious activity.

All expenditures must be necessary and incurred due to the COVID-19 public health emergency. Allowable expenses from March 1, 2020 – December 30, 2020 are eligible (with receipts). The award must be spent by December 30, 2020 or returned to the County. Awardees will agree to submit receipts to a County portal accounting site by January 15, 2021.

DOCUMENTATION NEEDED:

You will be asked to provide the following documentation and information in the application to be considered for funding:

  • Signed Form W-9 (learn more)
  • Community Care License(s) and/or Business Statement
  • 501c3 Determination Letter (for nonprofits only)
  • Bank Routing Information (Bank name, name on account, account type (checking or savings), account number and routing number – to be uploaded through our secure site)

APPLICATION PERIOD:

Friday, October 30th at 9:00am – Friday, November 13th at 5:00pm

INSTRUCTIONS:

Please read the above eligibility requirements, in its entirety, prior to completing the application. Incomplete applications or those that cannot provide the required documents for the grant award, will be not be reviewed.

If you have questions, please email the Child Care Relief Program Team at resiliencefund@charitableventuresoc.org.

FREQUENTLY ASKED QUESTIONS:

Is information available in other languages?

Yes, information is available in Spanish and Vietnamese through the Google Translate button at the top of the page.

If I have questions that are not included on the website, who can I email?

What are government funded programs?

California State Preschool Program (CSPP) or California General Child Care and Development (CCTR) or Federal Head Start.

I serve children on the Alternative Payment Program, am I eligible to apply?

Yes, you are eligible.

I am a family/friend/neighbor (FNN) license-exempt provider. Am I eligible to apply?

No, you are not eligible.

What is the Employer Identification Number?

Your Employer Identification Number (EIN) also known as the Federal Employer Identification Number or the Federal Tax Identification Number, is a unique nine-digit number assigned by the Internal Revenue Service to business entities operating in the United States for the purposes of identification.

What do I do if I don’t have an EIN?

If you do not have an EIN, you should fill out the application using your social security number (SSN) or ITIN.

Can I use the award to pay for expenses earlier in the year?

Yes, allowable expenses (with receipts) from March 1, 2020 – December 30, 2020 are eligible. Your full award must be spent by December 30th, 2020 or returned to the County. Awardees must provide receipts to a County portal accounting site by January 15, 2021.

If I’m awarded, how do I submit my receipts?

If you are funded, the County will send you access to a website portal, where you will be able to upload all of your receipts by January 15, 2021. Your full award must be spent by December 30th, 2020 or returned to the County. Please keep all receipts and confirm that the expenses are allowable. (See Use of Funding)

I can see that we may be eligible for the grant/assistance of $175.00 per student. I would like to know if the number of students will be based on our enrollment prior to the COVID-19 pandemic or will it be based on our current enrollment?

You should use your licensed capacity number (the number you are licensed to serve). If you are license-exempt, you should use your pre-pandemic enrollment numbers.

What do I do if I made a mistake on my application? Should I submit a new one?

Please email us at ResilienceFund@charitableventuresoc.org. We can help you determine whether a new application will be necessary. For most things, including small corrections and documents you forgot to upload, we can simply update your file.

I am a home day care provider. Can I use the funds to pay my mortgage?

Yes, as long as the address of the mortgage payment matches your business address. You will be required to upload a “receipt” in the form or either a canceled check or you bank statement showing the charge.

I received money through the Paycheck Protection Program (PPP) earlier in the year. Am I still eligible to apply?

Yes, but if you are awarded, you cannot use this money to pay for expenses already covered by the PPP funds.

ABOUT US:

This Relief Program is being supported and administered by:

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