County of Orange Fifth District
Childcare Relief Support Program

Applications Accepted: Monday, September 19, 9:00 am – Friday, October 7, 5:00 pm

GENERAL INFORMATION:

The Fifth District Childcare Program will distribute $1.5 million aimed at assisting local childcare businesses and nonprofits that have been affected by COVID-19.  The funding, which is part of the American Rescue Plan Act of 2021 (ARPA), H.R. 3191, will aid those childcare-related businesses that need assistance in recovering from the pandemic.

This Grant funding will be allocated throughout the Fifth District in the County of Orange to eligible applicants who meet the qualifications, provide the requested documentation, agree to the terms of funding, and provide receipts for eligible purchases with grant funding.

Step One:

  1. Applicants must complete the application in full, including uploading all of the requested documentation between September 19th – October 7th. The funding is NOT first-come, first-served, so please take the time to ensure that your application and documentation is accurate and complete.

When you submit your application, an immediate screen notification will pop-up to show that your application has been received.

Step Two:

  1. You will be notified by email by October 11th if you have qualified for the award or are disqualified. Qualified awardees will then receive detailed information about the amount being awarded, when to expect the funding, and a reminder on the appropriate use of funding expenses. You will be provided a unique link to upload the required receipts as proof of your purchases.

If you have questions, please contact relief5@charitableventuresoc.org.

MAIN ELIGIBILITY REQUIREMENTS:

  • Recipients must possess a valid childcare license issued by the State of California, Community Care Licensing, or provide a business statement of information if a license-exempt provider.
  • Recipients must have been affected by the COVID-19 public health emergency, including a reduction in revenue, layoffs, or voluntary and involuntary forced closures.
  • Recipients must comply with child-to-staff ratios mandated by the State of California.
  • Recipients must be located within the geographical boundaries of County of Orange Fifth Supervisorial District.
  • Recipients must self-certify that all funds will be used on eligible expenses.
  • Recipients must have been in operation at least since April 1, 2021, and be open for business at the time of application.
  • Faith based child care programs are eligible but must use funding only on child care related expenses. Funds may not be used to pay for religious activity.

PROGRAMS NOT ELIGIBLE:

  • School district programs funded by the Department of Education.
  • Family, Friend, and Neighbor license-exempt childcare providers.

FUNDING DISTRIBUTION:

  • The business or nonprofit applicant must identify that their business has been affected by COVID-19. The funding amount of $1,500,000 is to be allocated to as follows:
    1. Allocate up to $8,000 for each qualified licensed large & small family child-care homes.
    2. Allocate up to $15,000 for each qualified non-government contracted, licensed center-based programs and partially funded government contracted licensed centers.
    3. Allocate up to $15,000 for each qualified non-government contracted, license-exempt group care providers serving school-age children up to 12 years old.
  • Awardees will receive the approved funding in one Automated Clearinghouse Network (ACH) disbursement.

USE OF FUNDING:

The Grant must be used on one-time expenses to support providing childcare services in the Fifth Supervisorial District, such as classroom supplies, technology, computers, printers and/or scanners.

The Grant may not be used for ongoing costs such as payroll expenses for staff or the payment of mortgage or rent costs.

All grant awards must be spent by November 30, 2022 or returned to the County. All receipts for expenses must be sent in by December 15, 2022 to verify expenditures.

The expense spending window is between September 19 and November 30. All receipts must be dated in this range.

At the bottom of this page, you will find useful resources including information on two vendors for options of purchases.

DOCUMENTATION REQUIRED:

You will be asked to provide the following documentation and information in the application to be considered for funding:

  • Signed W-9 form (learn more). A 1099 will be issued by January 30, 2023 to all awardees, in the amount of the total award.
  • Valid CA Childcare License, Community Care Licensing, or a business statement of information if a license-exempt provider
  • 501(c) Determination Letter (for nonprofits)
  • Bank Routing Information (Bank name, name on account, account type (checking or savings), account number and routing number – to be uploaded through our secure site)

APPLICATION PERIOD:

Monday, September 19 at 9:00 am – Friday, October 7 at 5:00 pm

INSTRUCTIONS:

Please read the above eligibility requirements, in its entirety, prior to completing the application. Incomplete applications or those that cannot provide the required documents for the grant award, will not be reviewed.

TIMELINE:

  • September 19: Application Opens
  • October 7: Application Closes
  • by October 11: Award Notification Sent
  • October 12: Distribution of Funds Begins
  • November 30: Last day to spend funds (Receipts dated between September 19 and November 30)
  • December 15: Last day to send in receipts
  • by January 30, 2023: 1099 issued to awardees

FREQUENTLY ASKED QUESTIONS:

Grant Application Questions

If I have questions that are not included on the website, who can I email?

Please email questions regarding the grant application and process to relief5@charitableventuresoc.org or call (714) 597-6630 x134.  A response will be provided within 1-3 business days.

Eligibility for Grant Funding

What geographic areas are eligible for funding?

To be eligible for funding the childcare program/business/organization must be providing childcare services in the Fifth Supervisorial District.

The Fifth District encompasses the cities of Aliso Viejo, Costa Mesa, Dana Point, a large portion of Irvine, Laguna Beach, Laguna Hills, Laguna Niguel, Laguna Woods, Newport Beach, San Clemente, San Juan Capistrano, as well as the unincorporated areas of Coto de Caza, Emerald Bay, Ladera Ranch, Las Flores, Rancho Mission Viejo, Stonecliffe and Wagon Wheel.

Click here to find out what district your address is in.

Are faith-based programs eligible for grant funding?

Faith based childcare programs are eligible but must use funding only on childcare related expenses. Funds may not be used to pay for religious activity.

I run a day care service in my local church, sharing my religious values with the children. Am I eligible?

Faith based childcare programs are eligible but must use funding only on childcare related expenses. Funds may not be used to pay for religious activity.

If I have received other COVID relief funds, am I still eligible for this funding?

Yes! Childcares that have received other relief funding are still eligible for this funding.

Information Needed to Provide in Grant Application

The application is asking for an Employer Identification Number (EIN), what is this?

An Employer Identification Number (EIN) also known as the Federal Employer Identification Number, or the Federal Tax Identification Number (FTIN) is a nine-digit number assigned by the Internal Revenue Service (IRS) to business entities operating in the United States for the purposes of identification.

If you do not have an EIN then enter your Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) in the application section below the request for an EIN.

Why do I need to provide my bank information in the application?

Once funding decisions are made then payments will be provided in one Automated Clearinghouse Network (ACH) disbursement.

What do I do if I made a mistake on my application? Should I submit a new one?

Please email relief5@charitableventuresoc.org and it will be determined whether a new application will need to be submitted. Staff can update your file for most things, such as small corrections and documents not uploaded with the original application.

Selection of Grant Recipients

Is the funding awarded based on who submits their application first?

No, funding decisions will be based on how many applicants meet the funding criteria and completeness of applications.

Use of Grant Funds

What can I use the grant funds to pay for?

The grant funding must be used on one-time expenses to support providing childcare services in Supervisorial District 5, such as classroom supplies, technology, computers, printers and/or scanners, etc.

The Grant may not be used for ongoing costs such as payroll expenses for staff or the payment of mortgage or rent costs.

Can I use the award to pay for expenses earlier in the year?

Programs awarded grant funding can submit receipts for purchases made from September 19, 2022 – November 30, 2022 only.

Grant Funding Requirements & Managing Grant Funds

When do I have to spend the grant funding by?

All grant funding must be spent by November 30, 2022, and any unspent grant funds must be returned to the County.

Please contact relief5@charitableventuresoc.org if you are having difficulty spending down grant funds for more ideas.

What if the item(s) I want to buy are on back order and will not be delivered until after November 30, 2022?

A receipt for back-order items will be accepted.

A Purchase Order, a document that shows an item is being requested but has not been paid for, will not be accepted as an allowable “receipt” or “expense”.

How do I submit receipts for the grant funding I spent?

Grantees will receive instructions from Charitable Ventures on how to submit receipts. Specifically, Charitable Ventures will send access to a website portal, where grantees will be able to upload all receipts by December 15, 2022. Grantees must keep and submit all receipts.

Will I have to pay taxes on the grant funding I receive?

Grantees will receive a Form 1099 from Charitable Ventures by January 2023. We cannot provide tax advice and it is recommended that applicants seek financial counsel from an attorney or tax professional prior to applying for this grant.

Are there reports I must submit after receiving the grant funding?

No, grantees will not be required to submit reports after receiving funding.

For a full list of Frequently Asked Questions, please click here.

FOR MORE INFORMATION:

For additional information, please email relief5@charitableventuresoc.org or call (714) 597-6630 x134. (Available 8am – 5pm, Monday – Friday – except holidays)

Thank you for your interest in the Fifth District Childcare Relief Program.

APPLICATION:

RESOURCES:

OCDE Quality Start OC

Quality Start OC is a community partnership, led by the Orange County Department of Education, focused on raising the quality of early learning programs across the county. As Family Child Care Educator you play a vital role not only in the lives of the children in your care, but in the Orange County community as a whole. Quality Start OC recognizes the important role you play in the community. A Quality Rating and Improvement System (QRIS) is a systemic approach to assess, improve, and communicate the quality in early education programs in order to prepare children to be school age ready.

OCAEYC Orange County Association for the Education of Young Children an affiliate of NAEYC

  • Dedicated to representing early childhood educators, a critical part of early childhood education.
  • Work with our partners to ensure early care & education providers have access to quality training & information; a professional & social network of colleagues, local savings & services.
  • Creating a community of leaders that will keep early educators connected, inspired, and supported.

Purchasing Items: You may purchase items using this funding from any retailer. These vendors have partnered with this fund and provide options for grant purchases:

Lakeshore: 3 Easy Ways to Shop!

  1. Online: SHOP HERE
    1. Orders placed using this specific link will automatically receive a 5% discount on all items and Free Shipping on orders over $250.
    2. This will also take you to the Lakeshore Family Child Care Link, where intentional materials are easily sorted to match your needs and goals.
  2. Phone: (800) 778-4456. Reference “C.5204” to Order Taker to receive 5% discount and Free Shipping on orders over $250.
  3. In Store: Reference “C.5204” to Clerk to receive 5% discount on your purchase, and free shipping if needed.

The Discovery Source

  • A small family company based right here in Southern California, and we create innovative, effective, and affordable solutions to meet the unique opportunities and challenges that come with nurturing the social emotional and cognitive development of young learners.
  • We created Positive Behavior Support Bundles exclusively for this grant. Anyone who purchases one of our Positive Behavior Support Bundles or any of our individual Positive Behavior products, you can attend any of our 5-part Training Series for FREE.
  • The Discovery Source also partnered with Kodo Kids who offers unique solutions for STEM, Building and Engineering, Light & Shadows, Outdoor Play, and Indoor or Outdoor Magnetic Walls that add value and drive innovation in early childhood.

SHOP HERE or scan the QR Code