4th District Small Business Grant Relief Program
Sponsored by Supervisor Doug Chaffee

4th District
Small Business Grant Relief Program
Sponsored by Supervisor
Doug Chaffee

Application Opens: Tuesday, February 16th at 9:00AM

This Small Business Grant Relief Program will support small businesses and nonprofit organizations, within the 4th Supervisorial District (excluding Anaheim and Placentia), impacted by COVID-19, by providing $5,000 (flat rate, single payment) awards to qualifying applicants. Awards will be made on a first come, first served basis.

Awardees will be reimbursed for eligible expenses incurred from November 2020-present (as long as other relief program funds were not received for the same expense).

This program excludes the cities of Anaheim and Placentia. These two cities are running their own programs. For more information on the City of Anaheim’s program, please click here. For more information on the City of Placentia’s program, please click here.

MAIN ELIGIBILITY REQUIREMENTS:

  • Main place of business must be located within the 4th Supervisorial District (excluding Anaheim & Placentia) (Confirm Address).
  • Small businesses and nonprofits must have no more than 25 employees (full-time equivalent).
  • Must be a for-profit business or nonprofit organization – 501 (c)(3) or 501 (c)(6) or 501 (c)(19) – in order to qualify, businesses or nonprofit organizations must be eligible to receive federal funding.
  • Home based businesses are eligible (home mortgage or owner’s salary are not permissible expenses).
  • Independent contractors and sole proprietors are eligible. (Funds cannot be used for salary, lost profit or lost income.)
  • Applicant must have and provide a DUNS number at time of application. (To apply for a new DUNS or to look up an existing one, visit www.dnb.com/duns-number.html.)
  • Applicant must be willing to attest to a statement verifying that the award was used for cost necessary due to impacts associated with COVID-19.
  • Applicant must be willing to attest to a statement that they have not received any local, state or federal funding for claimed eligible expenses under this grant program.
  • Applicant must be willing to attest under penalty of perjury to a statement verifying they are and have been in compliance with all local, state and federal COVID-19 guidelines and orders.

NOTE: Funds cannot be used for tax revenue replacement and businesses engaging in the sale of CBD, Marijuana, gambling, and adult entertainment strip clubs are not eligible.

USE OF FUNDING/PROOF OF EXPENSES:

Awards are based on eligible reimbursable expenses. Businesses must be able to show proof of how funds were spent to qualify. Awardee must show proof of purchases through an invoice with proof of payment such as a bank statement or cancelled check (front/back) and will highlight and upload as part of the application process.

*Eligible expenses and receipts must be equal to or greater than $5,000 to qualify for this $5,000 award.

Accepted receipts include, but are not limited to:

  • General ledger/expense transaction report
  • Payroll register or labor distribution report
  • Payroll allocation plan
  • Personnel Documentation
  • Benefit plan and calculation of benefit
  • Employer-employee contract for non-customary benefits
  • Purchase orders, invoices, and receipts (with highlighted expenses)
  • Cashed checks (front and back)
  • Check register
  • Consultant/sub-contractor invoices (with description of services)
  • Travel expense documentation: mileage reimbursement, hotel bill, meal reimbursement
  • Bank statements
  • Paper receipts from a big box store (with highlighted expenses)

NOTE: Computer generated receipts are not acceptable (ie.a QuickBooks receipt or invoice, Word documents)

*For additional information about expenses and receipts, please click here.

DOCUMENTATION REQUIRED:

Get ready! Applications will not be considered complete without the following documents and proof of eligible expenses totaling at least $5,000. Prepare early and have the following documents ready to upload to the application:

  • Signed W-9 (https://www.irs.gov/pub/irs-pdf/fw9.pdf)
  • Bank Routing Information (Bank name, account number and routing number – to be uploaded through our secure site)
  • DUNS Number (Your unique nine-digit identifier for businesses & nonprofits) (https://www.dnb.com/duns-number.html)
  • All invoices with receipts of eligible expense(s), highlighted and uploaded, to validate $5,000 of expenses
  • 501(c) determination letter needed for all applying nonprofit organizations

FREQUENTLY ASKED QUESTIONS:

I have a home-based business. Am I eligible to apply?

Home-based businesses are eligible, but home mortgage payments and/or owner’s salary are not permissible expenses.

I am a sole proprietor/independent contractor. Am I eligible?

You are eligible to apply but funds may not be used to pay yourself (lost revenue/lost profit) or to pay taxes.

I previously received other grant funding/PPP funds. Am I eligible?

Having received other types of grant or loan funding previously does not disqualify you from this fund. As long as you meet the eligibility requirements listed on the website, and as long as you do not use the funds (if awarded) to cover expenses already covered by another grant or loan program, you may apply.

What is a 501(c)3 letter and how do I know if I need one?

A 501(c)3 letter is a letter from the IRS for nonprofit organizations, designating their tax-exempt status. This does not apply to businesses, only nonprofits.

What is a DUNS number, and how do I look mine up or obtain one?

DUNS is a unique 9-digit identified issued and maintained by Dun and Bradstreet that verified the existence of a business entity. The D-U-N-S number is needed to coordinate with the System for Award Management (SAM) that combines Federal procurement systems and the Catalog of Federal Domestic Assistance into one new system.

To look up or obtain your DUNS number, you should visit the Dun & Bradstreet website at https://fedgov.dnb.com/webform/ or call 1-866-705-5711.

How will I know if my application was received?

Upon submission, you will see a confirmation page confirming that your application was successfully submitted. You will also receive email confirmation approximately 24-48 hours after submission at the email address listed in your application. Please be sure to double-check your email address before submitting to ensure that you receive further communications.

Please note, depending, on the initial volume of applicants, the system might temporarily show your application as “sending.” Please be patient – our system will accept your submission in the order received.

When will I hear about the award decisions?

We will review applications in the order in which they were submitted. Award notifications will BEGIN February 19 and will continue until the fund is expended. You will receive an email notifying you of your status as soon as possible.

FOR MORE INFORMATION:

Contact Charitable Ventures by email at relief4@charitableventuresoc.org or by phone at (714) 597-6630 ext. 134.
(Available 8am – 5pm, M-F – except holidays)

APPLICATION: